4.3.2.5 Discarded

The Discarded is a document where returned documents that have been deleted are saved. When Department Documents > Discarded is clicked, the following screen is brought up:

<Discarded list>
The items in the discarded list are described below.

• Document number: Displays the document number. When the document number is clicked, the document details page is brought up.

• Title: Displays the document title. When the title of a document is clicked, the document details page is brought up.

• Requester info: Displays requester info

• Request date & time: Displays the request date & time

• Reject date & time: Displays the date the document was discarded

By clicking the buttons on the top of the view discarded list page, the following tasks can be performed:

• Search: Within the designated search range, a search is performed using the value given in search attributes.

• Search target

• Title: Search for documents whose title includes a word.

• Requester: Search for requester names that include the search word.

• Document number: Search for document numbers that include the search word.

• Request date & time: Search for documents requested in the designated period.

If the title of a document is selected, the following screen is brought up, and the document details can be viewed:

<View rejected document details>
The attribute items of requests are described below.

• Document number: Displays the document number

• Reject date & time: Displays the date the document was discarded

• Requester info: Displays requester info

• Request date & time: Displays the request date & time

• Title: Displays the document title

The menus associated with the document are explained below.

• Document: Displays the content of the approval requests

• Comment: Displays the comments attached to the document

• Attachment: Displays the files attached to the document. When the title of an attachment is selected, the file can be downloaded.

• Approval stages: Displays the status of the current approval stage in progress for the document

• Document log: Displays the log of the document

By clicking the buttons on top of the document, the following tasks can be performed:

• List: Brings up the view discarded list page

• Print document: The content of the approval requests is printed.

• Delete: Deletes the document (the button is shown only to the organization admin of the department)