4.3.2 Department Documents

These are approval-related document boxes that are managed separately for each department. The document box can be accessed if a user belongs to the department concerned. For department documents, the following document boxes are provided:

• Received: In this document box, sent and received approval requests are saved when they are received at the recipient department.

• Requests: In this document box, completed requested documents (default documents) are saved to the department of the requester after approval is completed.

• Sent: A document is saved in the sent box of the request department when sent and received approval requests have been received by the recipient department after approval by the request department has been completed.

• Read: A document is saved in the sent box of the recipient department when sent and received approval requests have been approved by the recipient department.

• Discarded: This is the document box where the document is saved when a returned document is discarded.

• Deleted: This is the document box where documents whose preservation period has lapsed or which have been deleted by the admin are saved.