4.3.2.4 Read
The Read is a box where sent and received documents are saved after completion of internal approval in the recipient department. When Department Documents > Read is clicked, the following screen is brought up:
<Read list>
The items in the read list are described below.
Status: Displays the status of the document.
In progress: Document whose approval is in progress
Returned: A sent document that has been returned
Completed: A document whose approval has been completed
Document number: Displays the document number. When the document number is clicked, the document details page is brought up.
Title: Displays the document title. When the title of a document is clicked, the document details page is brought up.
Sending department: Displays the department that sent the document
Requester info: Displays requester info
Request date & time: Displays the request date & time
Date & time viewed: Displays the date internal approval at the receiving department was completed
By clicking the buttons on the top of the view sent box list page, the following tasks can be performed:
Search: Within the designated search range, a search is performed using the value given in search attributes.
Document status
In progress: Document whose approval is in progress
Returned: A sent document that has been returned
Completed: A document whose approval has been completed
Search target
Title: Search for documents whose title includes a word.
Requester: Search for requester names that include the search word.
Document number: Search for document numbers that include the search word.
Sending department: Search for the document-sending departments that include the search word.
Request date & time: Search for documents requested in the designated period.
If the title or number of a document is selected, the following screen is brought up, and the document details can be viewed:
<View read document details>
The attribute items of requests are described below.
Document number: Displays the document number
Date & time viewed: Displays the date internal approval at the receiving department was completed
Requester: Displays requester info
Request date & time: Displays the request date & time
Sending department: Displays the department that sent a document
Title: Displays the document title.
The menus associated with the document are explained below.
Document: Displays the content of the approval requests
Comment: Displays the comments attached to the document
Attachment: Displays the files attached to the document. When the title of an attachment is selected, the file can be downloaded.
Approval stages: Displays the status of the current approval stage in progress for the document
Document log: Displays the log of the document
By clicking the buttons on top of the document, the following tasks can be performed:
List: Brings up the view read list page
Delete: Deletes a read document
Print document: The content of the approval requests is printed.